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Manual: Portfolio & Portfolio Template
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Manual: Portfolio & Portfolio Template
![](./data/ilias3_unibe/mobs/mm_3195203/icon_prtf@400x_50_50.png?il_wac_token=b6c34e0910841cce7d170cabd909d48efe5ce39a&il_wac_ttl=3&il_wac_ts=1725758773)
![](./data/ilias3_unibe/mobs/mm_3195178/icon_prtt@400x_50_50.png?il_wac_token=b6c34e0910841cce7d170cabd909d48efe5ce39a&il_wac_ttl=3&il_wac_ts=1725758773)
Table of contents
3.1 Access the settings of the portfolio
3.2 Access the settings of the portfolio template
3.3 Adjust settings
3.4 Hide a portfolio template
3.2 Access the settings of the portfolio template
3.3 Adjust settings
3.4 Hide a portfolio template
4.1 Enter edit mode of the portfolio
4.2 Enter edit mode of the portfolio template
4.3 Add new pages
4.4 Copy pages
4.5 Sort pages
4.6 Delete pages
4.7 Add content to pages
4.2 Enter edit mode of the portfolio template
4.3 Add new pages
4.4 Copy pages
4.5 Sort pages
4.6 Delete pages
4.7 Add content to pages
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1. Create a portfolio
If a portfolio template is provided in a course or group, course and group members can open it and create their portfolio directly using the «Create Portfolio From Template» button. Otherwise, a portfolio can be created as follows:
![]() | In the main menu on the left, click on «Workspace». | ||||
![]() | In the expanded submenu, click «Portfolio». | ||||
![]() | Click on «Add Portfolio». | ||||
![]() | Give the portfolio a «Title». | ||||
![]() | Choose whether you want to create your portfolio without or with a portfolio template.
| ||||
![]() | Click «Create». |
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2. Create a portfolio template
![]() | Click on «Add New Item». |
![]() | Select «Portfolio Template». |
![]() | Give the template a «Title». |
![]() | If you have an existing portfolio whose structure you want to adopt for the template, select it from the drop-down menu. Otherwise, skip this field. |
![]() | Click on «Create Portfolio Template». |
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3. Access & adjust settings
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Access the settings of the portfolio
![]() | In the main menu on the left, click on «Workspace». |
![]() | In the expanded submenu, click «Portfolio». |
![]() | Open the portfolio's actions menu. |
![]() | Select «Settings». |
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Access the settings of the portfolio template
![]() | Go to the location on ILIAS where you have stored the template. |
![]() | Open the template's actions menu. |
![]() | Select «Edit». |
![]() | Go to the «Settings» tab. |
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Adjust settings
The setting options of the portfolio and the portfolio template are, with a few exceptions, identical.
![]() | Set the portfolio or portfolio template «Online» to make it available. A portfolio that is «Online» is not visible to others until it is shared (see 5. Share a portfolio). |
![]() | For portfolio template only: You can set a «Limited Availability Period». Outside of this period, the template is not visible to users, whether online or offline. |
![]() | For portfolio template only: Under «Tile Image» you can upload a tile image for the template (see also Manual: Tile design). When inserting images, please follow the recommended image sizes (see Notes on image sizes on ILIAS). |
![]() | If checked, the portfolio creator's profile picture will be displayed to the left of the portfolio title. |
![]() | If checked, users can comment on your portfolio pages. |
![]() | «Save» your settings. |
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Hide a portfolio template
If you have students submit portfolios via an exercise (see 6. View other people's portfolios or Item description: Exercise), we recommend hiding the portfolio template from course members in the course room because the template will already be stored in the exercise. This way, confusion about where to create the portfolio can be avoided. Follow the steps below to hide the template:
![]() | Go to the location on ILIAS where you have stored the template. |
![]() | Open the template's actions menu. |
![]() | Select «Edit». |
![]() | Go to the «Permissions» tab. |
![]() | In the «Course Member» column, uncheck the «Visible» permission. |
![]() | «Save» your settings. |
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4. Add & manage content
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Enter edit mode of the portfolio
If at least one page already exists in your portfolio, you can open the portfolio and click «Edit Portfolio» to edit the portfolio, or «Edit Page» to edit the current page. If no page has been created yet, follow the steps below:
![]() | In the main menu on the left, click on «Workspace». |
![]() | In the expanded submenu, click «Portfolio». |
![]() | Open the portfolio's actions menu. |
![]() | Select «Edit Content». |
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Enter edit mode of the portfolio template
If at least one page already exists in your portfolio template, you can open the template and click «Edit Portfolio Template» to edit the template, or «Edit Page» to edit the current page. If no page has been created yet, follow the steps below:
![]() | Go to the location on ILIAS where you have stored the template. |
![]() | Open the template's actions menu. |
![]() | Select «Edit». |
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Add new pages
New portfolios usually come with at least one page already created, so it is not necessary to add a new page. For portfolio templates, on the other hand, you usually have to add a new page first.
If your portfolio has two or more pages, each page will be displayed as a separate tab with the respective page title.
![]() | Go to the «Content» tab (see 4.1 Enter edit mode of the portfolio or 4.2 Enter edit mode of the portfolio template). |
![]() | Click on «Add Page». |
![]() | Give the page a «Title». |
![]() | Click «Save» or «Save ordering and titles». |
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Copy pages
![]() | Go to the «Content» tab (see 4.1 Enter edit mode of the portfolio or 4.2 Enter edit mode of the portfolio template). | ||||
![]() | Open the page's actions menu. | ||||
![]() | Select «Copy».
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![]() | Click «Save». |
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Sort pages
![]() | Go to the «Content» tab (see 4.1 Enter edit mode of the portfolio or 4.2 Enter edit mode of the portfolio template). |
![]() | In the «Order» column, enter the desired order of the pages. |
![]() | Click «Save ordering and titles». |
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Delete pages
![]() | Go to the «Content» tab (see 4.1 Enter edit mode of the portfolio or 4.2 Enter edit mode of the portfolio template). |
![]() | Open the page's actions menu. |
![]() | Select «Delete». |
![]() | Confirm by clicking «Delete». |
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Add content to pages
![]() | Go to the «Content» tab (see 4.1 Enter edit mode of the portfolio or 4.2 Enter edit mode of the portfolio template). | ||||||
![]() | Click on «Edit Page». This opens the page editor, with which you can add content to the page (see Manual: Page Editor). | ||||||
![]() | If you want to use your portfolio as your ILIAS profile (see 5.6 Use your portfolio as your ILIAS profile), you can use the option «Insert Personal Data» to insert the data you have stored in your profile (see Manual: ILIAS 101).
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![]() | For portfolio template only: Instead of content, you can insert placeholders using the Page Editor.
When using a portfolio template with placeholders, users can also add content outside of the placeholders. |
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5. Share a portfolio
In order for a portfolio to be viewed by others, it has to be shared. You have the following options for sharing:
ILIAS-wide or web-wide sharing, sharing with selected ILIAS users oder eine
sharing with group or course members. Furthermore, you can use your portfolio as your ILIAS profile.
To share your portfolio, it first has to be set «online» (see 3.3. Adjust settings).
ILIAS-wide or web-wide sharing, sharing with selected ILIAS users oder eine
sharing with group or course members. Furthermore, you can use your portfolio as your ILIAS profile.
To share your portfolio, it first has to be set «online» (see 3.3. Adjust settings).
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Access sharing preferences
![]() | In the main menu on the left, click on «Workspace». |
![]() | In the expanded submenu, click «Portfolio». |
![]() | Open the portfolio's actions menu. |
![]() | Select «Share». |
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Share portfolio ILIAS-wide or web-wide
![]() | Go to the sharing options (see 5.1 Access sharing preferences). | ||||||
![]() | Select the preferred option from the drop-down menu.
| ||||||
![]() | Click «Add». | ||||||
![]() | Share the link to your portfolio. You can find the link to your portfolio at the bottom of your portfolio under «Permanent Link». |
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Share portfolio with selected users
![]() | Go to the sharing options (see 5.1 Access sharing preferences). |
![]() | From the drop-down menu, select «A Single User». |
![]() | Click «Add». |
![]() | In the search bar, enter the user name or first and last name of the person. |
![]() | Click «Search». |
![]() | Select the relevant person from the list. |
![]() | Click «Share with users». |
![]() | Share the link to your portfolio. You can find the link to your portfolio at the bottom of your portfolio under «Permanent Link». |
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Share portfolio with group or course members
![]() | Go to the sharing options (see 5.1 Access sharing preferences). | ||||
![]() | From the drop-down menu, select «Members of Groups» or «Members of Course». | ||||
![]() | Click «Add». | ||||
![]() | You can share the portfolio with an entire group/course or with individual group/course members.
| ||||
![]() | Share the link to your portfolio. You can find the link to your portfolio at the bottom of your portfolio under «Permanent Link». |
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Stop sharing
![]() | Go to the sharing options (see 5.1 Access sharing preferences). |
![]() | In the «Actions» column, click «Remove» for the sharing option you want to delete. |
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Use your portfolio as your ILIAS profile
If you have created a portfolio about yourself, you can use it as your ILIAS profile (see Manual: ILIAS 101) nutzen.
To ensure that your data stored in the profile is not lost, you can transfer it to the portfolio in advance (see 4.7 Add content to pages).
To use the portfolio as your profile, it has to be set to «online» (see 3.3. Adjust settings) and shared with at least all registered ILIAS users (see 5. Share a portfolio).
To ensure that your data stored in the profile is not lost, you can transfer it to the portfolio in advance (see 4.7 Add content to pages).
To use the portfolio as your profile, it has to be set to «online» (see 3.3. Adjust settings) and shared with at least all registered ILIAS users (see 5. Share a portfolio).
![]() | In the main menu on the left, click on «Workspace». |
![]() | In the expanded submenu, click «Portfolio». |
![]() | Open the portfolio's actions menu. |
![]() | Select «Set as My Profile». |
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6. View other people's portfolios
The easiest way to view another person's portfolio is for that person to send you the link to the portfolio.
Shared portfolios are also linked in a person's ILIAS profile and can be accessed from there. The easiest way to access user profiles is via the member galleries in courses and groups.
If students of your course are supposed to submit portfolios, you can manage this submission via an exercise and retrieve the portfolios there (see Manual: Exercise). This gives you a better overview of who has already submitted a portfolio and who has not.
In addition, you can proceed as follows to view a portfolio:
Shared portfolios are also linked in a person's ILIAS profile and can be accessed from there. The easiest way to access user profiles is via the member galleries in courses and groups.
If students of your course are supposed to submit portfolios, you can manage this submission via an exercise and retrieve the portfolios there (see Manual: Exercise). This gives you a better overview of who has already submitted a portfolio and who has not.
In addition, you can proceed as follows to view a portfolio:
![]() | In the main menu on the left, click on «Workspace». |
![]() | In the expanded submenu, click «Portfolio». |
![]() | Go to the «Portfolios of Other Users» tab. |
![]() | To reduce the number of results, enter information you know about the portfolio, e.g., the owner's «Login/Name». If you do not have any information, skip this step. In this case, all portfolios shared with you will be listed. |
![]() | Click «Search». |
![]() | In the «Title of Resource», click on the portfolio to open it. |
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7. Application scenarios
The following pages will give you an idea of how a portfolio and a portfolio templage can be used:
Zuletzt geändert: 3. Nov 2023, 13:58, Thiel, Anja [a.thiel5]